Billing of Outbound Freight Charges

The billing of outbound freight charges can be accomplished via multiple processes. The process used along with the "Freight Billing Method" determine the value of the freight that will appear on the invoice. Freight Billing Method is a value set within each Customer's File Maintenance settings. Upon creation of a new Sales Order, the order will default to the method associated to the customer or location. Within Sales Order, user can freely overrider/change the Freight Billing Method to whatever may be applicable for that order. The Sales Order Freight Billing Method dropdown box contains the choices shown below.

Frt Billing Methods.jpg

Add To Invoice:

This will add the amount value from the Shipping interface. The value in the Shipping interface can either be manually input by the user or automatically populated if Shipping is integrated with UPS, FedEx, Endicia (US Postal), or ShipLynx.

If using "Invoice This Order" from the Sales Order screen, the "Totals > Order Section > Freight" value will also be added to the this invoice as well as an other invoices generated in the manner so backorders of this sales order. Of course before "Invoice This Order" for those backorders, you have the ability to edit that Freight value in the applicable Totals screen to some other value or $0.


Use Customer Account:

This is utilized when using the Shipping interface and Shipping is integrated to on of the carrier shipping solutions. When Shipping process sends the order information to one of those solutions, it sends the customer's carrier account number and instructions whatever freight charges are calculated to be billed to the customer's carrier account.

No Charge and Prepaid:

These two are effectively the same. When using the Shipping interface and integrated with a carrier shipping solutions, Acclamare with disregard the freight charges populated from the carriers. Those charges will not be passed on to the invoice. Though having the same end result, these two exist with different "wording" to the intent you desire to pass on to the customer. "No Charge" and "Prepaid" can be interpreted to mean in different agreed upon goals


If using "Invoice This Order" from the Sales Order screen, Manual works exactly the sale as Add To Invoice. The value user places in "Totals > Order Section > Freight" will be invoiced on the first and subsequent invoices created from this interface.

The difference between Manual and Add To Invoice comes when Shipping interface is used. Assume user choses Manual and inputs a value of $12 into "Totals > Order Section > Freight". During the Shipping process, the carrier solution determines the freight charges to be $18(or $5). Those values will be ignored and the $12 input by the user during Sales Order entry will be invoiced to the customer.